CDSS has issued guidance about unticking months on the 24 month time on aid clock for adults with zero participation hours. Months should be unticked from the 24 month time on aid clock if, for any six consecutive month period between January 1, 2013 and September 30, 2015, the adult was aided, had zero WTW participation hours and the 24 month clock ticked.

In addition, good cause should be found and months unticked from the 24 month time on aid clock when either the client was unengaged in WTW prior to initiation of WTW compliance process, or months when more than 60 days passed between the initiation of WTW compliance and imposition of a sanction.

Counties are required to identify these cases and send an informing notice that months are being added to the 24 month time on aid clock.  ACL 15-99 (12/1/15).

CDSS has issued guidance on determining satisfactory progress in an assigned welfare-to-work (WTW) activity. The guidance states that the satisfactory progress standard for each activity must be stated in the WTW plan. If an individual is not making satisfactory progress, the county should offer learning disability screening and determine whether the client has a learning or physical disability.

If a student does not make satisfactory progress in an education program despite regular attendance and participation, the county should consider alternative classes for the classes that are causing trouble or doing a new assessment and modifying the WTW plan accordingly.

If an individual loses a job because of inability to meet job requirements despite regular attendance and participation, the individual should not be sanctioned and instead the individual should be reassessed to determine a new appropriate WTW activity. ACL 15-80 (10/20/15).

CDSS has issued instructions regarding CalWORKs issues for disaster victims. The instructions reiterate several important facts of the CalWORKs rules as they relate to disasters including: 1) the county must accept statements under penalty of perjury when documents are unavailable because of a disaster, 2) disaster relief payment do not count as income for purposes of CalWORKs, 3) disaster is an exception to the once in a lifetime limit on homeless assistance benefits, 4) disaster victims should be evaluated for immediate need, 5) written statement is sufficient to establish residency and 6) disaster victims should be evaluated for good cause for non-participation in welfare-to-work.

In addition, disaster related issues can be good cause for late filing of semi-annual reports and annual redetermination. For the first month after a report is late, the county must evaluate for good cause for late filing. After the first month, the client must request a good cause evaluation for late filing. ACIN I-85-15 (10/14/15).

CDSS has issued several questions and answers regarding the new Online CalWORKs Appraisal Tool (OCAT) (See ACL 15-43 for background about OCAT). Most importantly, the questions and answers state that an individual cannot be sanctioned for not answering particular OCAT questions. This should include questions about disability and domestic violence. An individual can be sanctioned for refusing to do the OCAT appraisal at all.

In addition, the questions and answers state that an OCAT appraisal can be done by telephone as a reasonable accommodation or when coming to the welfare department would interfere with work or class schedule. ACL 15-69 (9/17/15).

CDSS has clarified that residence in California, but not in a particular county, is required for CalWORKs eligibility. Although recipients are required to report address changes within 10 days, failure to report an address change, by itself, is not a basis for adverse action against the recipient. For example, not reporting moving from a Region 1 (higher grant) county to a Region 2 (lower grant) county would cause an overpayment because of the difference in the grant level, but not because of the failure to report.  In addition, a recipient can temporarily reside in another county for up to four months without changing their home county as long as they intend to return. CDSS provided five examples to illustrate the CalWORKs home county rules. ACIN I-63-15 (7/27/15).