Child care eligibility for parents in ELL, GED or high school diploma program

The California Department of Education (CDE) has issued instructions implementing AB 273 which makes parents engaged in English Language Learners (ELL) programs, high school diploma programs or GED certificate program eligible for child care and development services.  There is no longer a requirement that these educational programs be related to attaining a vocational goal to confer eligibility for child care.

Contractors should approve a family for child care and development services when the parent has a need for services based on enrollment in an ELL, high school diploma or GED program.  Once certified, families will be certified for have a need for child care for at least 12 months.  Families must submit written documentation of enrollment in an ELL, high school diploma or GED program to the contractor.  Child care hours should be based on the number of hours attending the program and reasonable hours for travel and study time.  (Management Bulletin 18-02, February, 2018.)

Emergency Child Care Bridge Program for Children in Foster Care

The California Department of Social Services (CDSS) has issued guidance for counties participating in the Emergency Child Care Bridge Program for Foster Children in the 2018-19 fiscal year.

The Bridge Program aims to increase the number of stable, sustainable home-based family placements for children in foster care. Because one of the main barriers for placement of foster children is lack of access to child care at the time of placement, resource families, emergency caretakers, approved homes of nonrelative extended family members (NREFM) and parents who have jurisdiction under the juvenile court may be eligible to receive a time-limited voucher for child care and child care services. The program is opt-in at the county level, and funds are to be supplementary to existing funds used to provide child care.

The Resource and Referral (R&R) programs provide information and services to both parents and other potential child care providers. The R&R Programs must enter into a formal agreement with the county welfare agency to facilitate communication and the best use of Title IV-E funding sources. These services are available through Alternative Payment Programs which are funded by states and the federal government, and they are designed to aid parents in creating and accommodating care arrangements for their children.

The Bridge Program has three primary parts. The first establishes an emergency child care voucher or payment which helps eligible families pay for child care costs for foster children until the child turns 12, or 21under some circumstances.  Eligible families may receive a voucher when work or school responsibilities prevent them from being at home to care for the child, or when the family is required to participate in an activity without the child, such as judicial reviews, that are outside the scope of ordinary parental duties. These vouchers may be issued for up to six (6) months until the child is successfully transitioned into long-term, subsidized child care. If this is not possible, eligibility may extend up to, but not beyond, twelve (12) months, at the discretion of the county. If the family secures a subsidized child care placement before their enrollment period in the Bridge Program is set to expire, the family will cease receiving funds from the Bridge Program.

The child care payments may be made to the family or directly to the provider in accordance with Regional Market Rate guidelines.

The second part of the Bridge program is the Child Care Navigator provided by the county R&R Programs to assist families with finding a child care provider, complete program applications, and work with the parents to develop a long-term care plan. The Child Care Navigator is an employee of the local R & R Programs, and works with eligible families, child welfare workers, social workers, and the Child and Family Team (CFT) to assess child care options and provide information about care. Navigator services are available to any child in foster care, any child previously in foster care but in their original home, and any child with parents involved in the child welfare system.

The third part of the Bridge program provides access to trauma-informed care training, which teaches parents and providers about how to work with children in foster care. Also included in the training is information on best care practices and infant/toddler development.

Family eligibility for the Bridge program is determined by the county, which may establish additional criteria depending on local priorities. Eligible parties include resource families and families with a child placed with them for an emergency or compelling reason, licensed foster family homes, certified family homes or NREFM homes, and parents who are under the jurisdiction of juvenile court (such as nonminor dependent parents).

Participating counties must ensure collaboration between the child welfare services program and CalWorks child care program administrators to share information, priorities, and child care plans. They must also develop and agree to plans with the local Resource and Referral Program to ensure that a child care navigator is provided, develop and use eligibility criteria in accordance with local priorities, and distribute payments to eligible families. They must also ensure that the payment or voucher is in the correct amount and in accordance with RMR ceiling payment rates and collect and submit quarterly data and outcomes to CDSS. This data includes information on voucher eligibility and enrollment, type of voucher placements and care settings, and transition information, as well as the number of each type of referral and trauma-informed care training sessions held.  (ACL 18-80, June 14, 2018.)

End of requiring Social Security numbers for subsidized child care

The California Department of Education (CDE) has issued instructions that Social Security Numbers are no longer required to be collected from families receiving subsidized child care.  Social Security Numbers are no longer required for child care eligibility certification.  The CDE child care application has been revised to eliminate the Social Security Number field.  The privacy notice and consent form is no longer necessary and is not to be used.  (Management Bulletin 17-20, November, 2017.)

Digital child care applications

The California Department of Education (CDE) has issued instructions regarding digital child care applications.  Contractors can now use digital applications for families to apply for child care and development services.  Digital applications must include all legally required information.

Contractors can also use digital signatures if the digital signature meets all legal requirements.  Digital applications must meet state and federal requirements for creation and maintenance of electronic records.  (Management Bulletin 17-13, October, 2017.)

Eligibility for children with exceptional needs for part day preschool

The California Department of Education (CDE) has issued instructions implementing eligibility for children with exceptional needs for Part-day California State Preschool Programs (CSPP).

Part-day CSPPs operate no less than three hours and no more than four hours per day for at least 175 days per year.  These programs serve children who are three or four years old before September 1 of the fiscal year in which they are served.

Children are enrolled on a priority basis.  First priority is three or four year olds who are receiving child protective services or who are identified as at-risk of abuse, neglect or exploitation.  Second priority is eligible four year olds who are not enrolled in transitional kindergarten, in income ranking order.  Third priority is eligible three year olds in income ranking order.  Fourth priority is children in families whose income is no more than 15 percent above the income eligibility threshold, with up to 10 percent of the enrolled children over the income eligibility threshold.

Contractors may enroll age eligible children with exceptional needs whose family income is above the income eligibility threshold after all otherwise eligible children have been enrolled.  Children with exceptional needs are children who have an individualized family service plan or an individualized education plan, receive early intervention and related services or appropriate special education, and require the special attention of adults in a child care setting.  Families with children who have exceptional needs and have income above the eligibility threshold are considered income eligible for Part-day CSPP.  (Management Bulletin 17-12, September, 2017.)

12-month child care eligibility

The California Department of Education (CDE) has issued instructions implementing the 12-month eligibility requirement in AB 99.  When a family establishes eligibility child care, the family shall be considered to meet all eligibility and need requirements for not less than 12 months.  During the 12 month eligibility period, families are only required to report changes in income that are above 85 percent of the state median income.  Income increase to over 85 percent of State Median Income must be reported within 30 days.  Families can report reductions in income or increases in service need, and those reports will be processed decrease fees or increase services.  Families can also voluntarily request reduction in service hours.

As a result of the new 12 month certification period, the three month limit on services on the basis of a child at risk of abuse, neglect or exploitation is removed.  The 60 day extension for seeking employment is also removed.

The 12 month certification period does not change the manner in which contractors are reimbursed or attendance reporting requirements.  (Management Bulletin 17-14, September, 2017.)