Medi-Cal managed care coverage of BHT for children with autism

DHCS has provided new guidance on how Medi-Cal managed care plans cover BHT services to beneficiaries under 21 through EPSDT.  Beginning 2/1/16, BHT services for those who received them at regional centers prior to 9/15/14 will transition to managed care plans over a six-month period.  For those who do not meet regional center criteria, managed care plans must cover medically necessary services upon enrollment.

For those transitioning from regional centers, plans must automatically generate a continuity of care request and proactively contact providers to begin the process.  Plans must offer up to 12 months of continuity in accordance to existing contract requirements.  BHT services will not be discontinued until a new treatment plan has been completed and approved by the plan.  If continuity of care cannot be reached, the plan must transition the beneficiary in-network and ensure no gap or change in services occurs.  Plans are supposed to contact beneficiaries starting 12/1/15 on a rolling basis over the transition period.

To receive BHT services, a Medi-Cal beneficiary must be under 21, have a diagnosis of autism spectrum disorder based on a comprehensive diagnostic evaluation, have a recommendation for BHT from a licensed physician/psychologist, be medically stable, and be without a need for 24-hour monitoring.  BHT services must be medically necessary and provided and supervised under a plan-approved behavioral treatment plan developed by a contracted and credentialed qualified autism service provider.  DHCS APL 15-025 (12/3/15).

Unticking CalWORKs clock for zero participation months

CDSS has issued guidance about unticking months on the 24 month time on aid clock for adults with zero participation hours. Months should be unticked from the 24 month time on aid clock if, for any six consecutive month period between January 1, 2013 and September 30, 2015, the adult was aided, had zero WTW participation hours and the 24 month clock ticked.

In addition, good cause should be found and months unticked from the 24 month time on aid clock when either the client was unengaged in WTW prior to initiation of WTW compliance process, or months when more than 60 days passed between the initiation of WTW compliance and imposition of a sanction.

Counties are required to identify these cases and send an informing notice that months are being added to the 24 month time on aid clock.  ACL 15-99 (12/1/15).

Fixes for Former Foster Youth who enrolled in Covered California

Former foster youth (FFY) up to the age of 26 may be eligible for Medi-Cal under the Affordable Care Act, though CalHEERS has only recently implemented the proper software.  DHCS issued a letter to clarify how to fix the situation for FFY who enrolled in a qualified health plan (QHP) through Covered California.

DHCS was to reach out to FFYs enrolled in a QHP about their potential eligibility for Medi-Cal, informing them that counties would evaluate for Medi-Cal.  If the county verifies an FFY status, no further verification is required.  FFYs can either elect to be enrolled into Medi-Cal coverage (under aid code 4M) until age 26, or they can enroll in unsubsidized Covered CA coverage.  The county will assist FFY with disenrolling from a QHP after enrolling the individual into Medi-Cal.  DHCS ACWDL 15-37 (11/30/15).

IHSS provider overtime rules

CDSS has issued guidance implementing limitations on overtime and travel for IHSS providers to be effective February 1, 2016.

Welfare and Institutions Code Section 12300.4 sets a specified number of hours per week an IHSS provider can work and forbids overtime beyond the specified hours. Section 12300.4 also limits travel for providing services to multiple recipients to seven hours per week. Recipients will need to hire multiple providers if their hours are greater than the specified maximum. CDSS will be mailing informational notices and forms to IHSS recipients and providers.

Counties will be responsible for implementing and enforcing the overtime and travel limitations.  ACL 15-97 (12/1/15).

Computation of CalWORKs and CalFresh overpayments and overissuances

NOTE: This ACL is superseded in part by ACL 24-23, summarized here.  It no longer applies to CalFresh overissuances.

CDSS has changed its policy regarding computation of CalWORKs overpayments and CalFresh overissuances. The amount of an overpayment or overissuance is determined by recreating the circumstances of the case and recalculating the grant based on all of the income that the client was required to report. Previously, any decreases in income during the payment period that were not reported were not considered in the determining the amount of the overpayment or overissuance.

CDSS’ new policy is that decreases in income that would have increased the grant amount must be considered in determining the amount of the overpayment or overissuance. The result of this change is that the amount of overpayments and overissuances based on unreported income must be adjusted based on any unreported decreased in income during the reporting period.  ACL 15-95 (12/1/15).