CalWORKs Stage One child care notices of action

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The California Department of Social Services (CDSS) has issued instructions regarding changes to required notices of action for Stage One child care.  These changes reflect the new immediate and continuous CalWORKS child care rules.

The notice of Child Care Services Approval (NA 832) is changed to 1) add an option to approve child care for 12 months or until the participant transfers to Stage Two child care or is otherwise ineligible; 2) inform exempt volunteers that continuing child care depends on signing a Welfare-to-Work plan, but the participant remains eligible for child care even if they do not participate in the activity; 3) revise child care reimbursement language regarding the TrustLine process.

The notice of Child Care Change (NA 833) is changed to 1) clarify that child care will only be reimbursed for time that services are rendered, and 2) add language regarding the TrustLine process.

The notice of Child Care Denial (NA 834) is changed to 1) add as a reason for denial that a participant is exempt from Welfare-to-Work, not currently participating in Welfare-to-Work, and does not intent to participate and 2) include new language about sanctioned cases.

The notice of Child Care Discontinuance (NA 835) is changed to add reasons for discontinuance that the participant meets the county definition of stable and is being transferred to Stage Two, that child authorization will end in six months, and that the participant did not submit documents required to renew child care.  (All County Letter 20-03, February 3, 2020.)

COVID-19 CalFresh waiver of interview and signature requirements

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The California Department of Social Services (CDSS) has issued guidance regarding federal waivers of the initial application interview and signature requirements.  These waivers are effective from March 27, 2020 to May 31, 2020.  The waivers can be applied to any application pending at the time of the release of the guidance.

Counties may waive the requirement for an interview at initial certification of eligibility for benefits if the county has verified the identity of the applicant and has completed all mandatory verifications.  Households entitled to expedited service and whose identity is verified within the three-day expedited service timeframe will have their initial interview waived prior to benefit issuance.  If an expedited service household does not provide missing mandatory verification, benefits will be discontinued per existing CDSS policy.

To verify identity counties must accept any readily available documentary evidence which reasonably establishes the applicant’s identity.  If documentary evidence is not readily available, counties may verify identity using collateral contacts.

For other verification, counties should use electronic verification such as Work Number when it is available.

Verification of job loss is not a mandatory verification for CalFresh.  Verification of job loss should be requested only if the job loss is questionable. A client’s statement of job loss is sufficient evidence that the client cannot reasonably anticipate income from that job.

For households whose interviews cannot be waived, counties may require the household to completed a telephone interview even if they request a face-to-face interview.

Counties can document in the case file that the client verbally attested to the information provided on the application instead of having an audio recording of a telephonic signature.  This flexibility can only be used when a telephonic or electronic signature is not available and a wet signature has not been provided.

Counties must ensure that their phone systems have capacity and staffing to implement these waivers.  Phone system performance, including dropped calls, wait times, call completion times and staff adequacy, must be monitored and adjusted to adequately serve incoming calls.  (All County Welfare Directors Letter, April 2, 2020.)

COVID-19 CalFresh emergency allotments

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The California Department of Social Services (CDSS) has issued information regarding emergency CalFresh allotments authorized by the Families First Coronavirus Response Act.  The emergency allotments will raise each household’s monthly allotment of CalFresh to the maximum allowable based on household size for March and April 2020.  CalFresh households already receiving the maximum allotment will not receive an emergency allotment.

The March, 2020 emergency allotment will be available on April 12, 2020.  The April emergency allotment will be available on May 10, 2020.  The emergency allotments will be issued on the client’s existing electronic benefits transfer card.

Counties must employ mass change informing practices to inform of the emergency allotment, including text messaging, robocalling, social media, client-facing websites and pre-recorded calls on interactive voice response systems.  (All County Welfare Directors Letter, April 2, 2020.)

COVID-19 individual stimulus payment

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The Internal Revenue Service (IRS) has issued information regarding the federal individual stimulus payments.  The payments will be up to $1,200 for individuals, $2,400 for married couples and $500 for qualifying dependents.  The payment amount will decrease for annual incomes over $75,000 for individuals and $150,000 for married couples.  Single filers with annual income over $99,000 and married couples over $198,000 are not eligible.

IRS will use 2019 tax returns for people who have already filed them. IRS will use 2018 tax returns for people who have not yet filed 2019 tax returns.  The money will be deposited into the account on the tax return for direct deposit.  If the tax return does not have a direct deposit account, the check will be mailed.  IRS will implement a web-based portal to provide banking information for people to get direct deposit who have not already provided account information on their tax return.

People who receive Social Security benefits, including retirement, disability and derivative benefit, do not need to file a tax return because IRS will use their SSA-1099 or RRB-1099 to make the payment.  However, people receiving Social Security benefits who want the $500 for each dependent will need to file a tax return.  People receiving SSI only will need to file a tax return.

People who have not filed a tax return for 2018 or 2019 can still do so to receive a payment. The payments will be available until the end of 2020 for people who file tax returns.

Although not in the guidance, please note that persons without a Social Security Number, couples with one person who does not have a Social Security Number (except when one person is a veteran), 17-18 year olds, college students age 19-23 are not eligible for the payment and non-resident aliens (a tax term that basically means persons without a green card).  (IR 2020-61, March 30, 2020, updated April 1, 2020.)

COVID-19 loss mitigation options for single family borrowers

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The United States Department of Housing and Urban Development has issued instructions regarding loss mitigation options for covered single family borrowers that are in the CARES Act.

For borrowers experiencing financial hardship because of COVID-19 which impacts their ability to make mortgage payments on time, the mortgagee must offer a forbearance which allows for one or more periods of reduced or suspended payments without specific terms of repayment.  The mortgagee may use any available method for communicating with a borrower regarding forbearance.  The initial forbearance period may be up to 6 months.  If needed, the borrower can request an additional 6 months forbearance period.  The mortgagee must waive all late charges, fees, and penalties as long as the borrower is on a forbearance plan.  Any borrower granted forbearance and is otherwise performing as agreed is not delinquent for purposes of credit reporting.  This provision is effective immediately.

The CARES Act established the COVID-19 National Emergency Standalone Claim.  Borrowers are eligible if the mortgage was current or less than 30 days past due as of March 1, 2020, the borrowers states they can resume making mortgage payments on time, and the property is owner occupied.  If this claim is granted, the borrowers accumulated late fees are waived, and the claim only includes arrearages, consisting of principal, interest, taxes and insurance.  The mortgagee is also automatically granted a 90-day extension to the 6-month deadline for recorded mortgages.  All borrowers who receive a forbearance must be evaluated for the National Emergency Standalone Claim.  This program starts no later than April 30, 2020 but mortgagees can start it sooner.

The mortgagee must evaluate any borrower not brought current by a National Emergency Standalone Claim for other loss mitigation options.

These remedies do not affect the terms of the mortgage.

For Home Equity Conversion Mortgages, upon request of the borrower, the mortgagee must delay submitting a request to call a loan due and payable.  The initial extension period may be up to 6 months.  If needed, an additional 6 month period can be approved by HUD.  The mortgagee must waive all late charges, fees, and penalties as long as the borrower is in an extension period.  For loans that have become automatically due and payable, entered into a deferral period, or become due and payable with HUD approval, the mortgagee may also take an automatic extension for any deadline for foreclosure and claim submission for up to 6 months.  If needed, HUD can approve an additional 6 month extension.  (Mortgagee Letter 2020-06, April 1, 2020.)

COVID-19 CalWORKs Welfare-to-Work guidance

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The California Department of Social Services (CDSS) has issued guidance regarding the impact of COVID-19 on CalWORKs Welfare-to-Work (WTW).

Counties should exercise discretion regarding optional documentation and verification in order to continue providing WTW services and supports.

Counties can issue temporary blanket good cause for not meeting WTW requirements.  This includes all initial engagement activities, all assessments and evaluations, completion or maintenance of a WTW plan and WTW participation.

Sanctioned clients may now have good cause not to participate or who have a cure plan with activities that are no longer available.  For those clients, counties should implement cure plans documenting that the activity that the client failed to do is not available because of COVID-19.  The cure plan can specify an alternative activity such as reviewing orientation materials or conducting job search online.  When assigning another activity is not practical or feasible because of COVID-19, counties may implement cure plans stating the lack of available activities and that the client temporarily has good cause not to participate.

Counties cannot cure all sanctioned participants because of COVID-19. Clients must sign a cure plan.  Counties are encouraged to issue pre-populated sanction sure plans for individuals to sign without solicitation from the client.  Counties should consider telephonic, electronic or mail-in signatures.  For counties that cannot accept electronic or recorded telephonic signatures, counties must enter a case not stating the individual attested to the information provided.

For clients who are in noncompliance but are not yet sanctioned, counties should make all attempts to avoid imposing sanctions by offering other available and appropriate activities, or by applying good cause.

Counties can continue subsidizing wages in the Expanded Subsidized Employment program even when the worksites are closed because of COVID-19.

CalWORKS Work Study subsidies can continue where work hours are reduced, worksites are closed or students are otherwise unable to meet work study obligations because of COVID-19.  For example, the subsidy may continue when students are unable to work because of lack of supportive services, such as when the student’s child care provider is closed because of COVID-19.  The subsidized payment can be made directly to the CalWORKs recipient, or through the employer or third-party payor if they are able to issue subsidized wages to the recipient.  (All County Welfare Directors Letter, March 30, 2020.)